25-152 Administrative Assistant (AA1) - Center for Women & Gender Equity

Join a vibrant campus community whose excellence is reflected in diversity and student success. West Chester University of Pennsylvania’s Center for Women & Gender Equity invites applicants for the position of Administrative Assistant.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The ideal candidate will demonstrate experience working with diverse college students; excellent communication and collaboration skills to develop and maintain relationships with campus partners; and strong organizational skills and attention to detail.

Responsibilities include:

• Serves as first point of contact for the Center for Women and Gender Equity and notifies department staff when individuals are present for meetings
• Answer and forward calls if necessary for the department main phone line and review/respond to/forward voicemails to the appropriate staff member
• Maintain departmental email accounts and respond to routine inquiries
• Coordinate, monitor and maintain shared department calendars
• Produce outreach and notify CW&GE scholarship recipients of status
• Independently research, purchase, and reconcile purchasing card requisitions for Center events based on requests from Center staff
• Coordinate required processes for payment of purchase orders and requisitions and train other staff on processes if needed
• Initiates and tracks completion of processes including work orders, student employment paperwork, and travel requests
• Tracks departmental budgets, including grant budgets, and fulfills daily communication
• Completes all necessary budget and expense transfers between Center accounts and institutional partners
• Collaborate with campus partners including Payroll, Finance and Business Services, Financial Aid, and Human Resources to assist students with compensation and clearances
• Other duties as assigned

• Such training may have been gained through graduation from a four-year college or university

OR

• Any equivalent combination of experience and training
• Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel

Required Knowledge, Skills & Abilities:

• Some knowledge of the principles and practices of public administration
• Some knowledge of the principles of governmental accounting, statistics, and public personnel administration
• Some knowledge of the sources of information, methods, and techniques used in administrative research
• Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures
• Ability to conduct studies and analyze contributing to the development of sound operational procedures
• Ability to speak and write effectively
• Ability to establish and maintain effective working relationships with administrative officials, other employees, and the general public

• Experience working in a University setting
• Advanced experience in Excel Workbook
• Demonstrated experience utilizing Microsoft Office Suite to manage calendars and create communications
• Customer Service experience
• Excellent written communication skills

Candidates should apply online at https://www.schooljobs.com/careers/wcupa.

To be considered for the position, applicants must upload the following:

• Resume
• Cover letter
• List of references with contact information

Review of applications will begin immediately and continue until the position is filled.

Applicants must successfully complete the interview process to be considered as a finalist.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

Developing and sustaining a diverse faculty and staff advances West Chester University’s educational mission. West Chester University is an Affirmative Action – Equal Opportunity Employer.