Colonial Beach Public Schools
“Every Student. Every Minute. Every Day.”
Director of Federal Programs and Grant Coordinator
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Pay Grade: Administrative Director Salary Scale
Period of Employment: 12 months FLSA Status: Exempt
Supervised by and/or Reports to: Division Superintendent
General Responsibilities: Serves as a member of the Division Superintendent’s Leadership Team and is responsible for overseeing all federal programs and grants at Colonial Beach Public Schools. This includes the planning, development, implementation, and monitoring of the Division’s Title I, II, III, IV, and V programs and budgets.
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Essential Duties:
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(This list is intended solely as an illustration of the various types of work performed. The omission of specific duties does not exclude their addition if they are similar to or a logical extension of the position.)
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Essential Responsibilities:
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- Serves as a member of the Division Superintendent’s Leadership Team and engages with that group to develop policies, as needed.
- Represents the Office of the Division Superintendent at local, regional, state and national meetings and events as designated.
- Attends all School Board meetings and work sessions.
- Coordinates and manages all federal, state, and other grant programs including funding: Title I, II, III, IV, and V; Perkins Grant.
- Monitors Division-wide compliance with local, state, and federal laws, regulations, and guidelines pertaining to all federal programs.
- Organizes a Parent Advisory Council and facilitates 4 meetings each year.
- Coordinate a minimum of 4 Title I Family Engagement Activities each year.
- Ensures that newly enrolled and current English Learners are assessed within the required timeline.
- Oversees all federal and state audits (Title I, II, III, IV, V, & Perkins Grant); collaborates with schools and departments to collect and report data to auditors.
- Oversees the implementation of the 21st Century Community Learning Centers (CCLC), McKinney-Vento program; this includes compliance, completing mandated reports, staffing, scheduling, enrollment, rimbursement processing, and continuation applications.
- Serves as Pre-K Coordinator and a CLASS Observer for the Division; this includes Virginia Pre-School Initiative (VPI) compliance, registration, scheduling committee meetings, completing mandated reports, assessments, and parent engagement activities.
- Serves as the Division Grant Coordinator.
- Works collaboratively with the Division Superintendent and staff to apply for any eligible grants for the Division.
- Completes all reimbursements pertaining to each grant in a timely manner.
- Assists the Division Superintendent and Director of Finance in preparing, and presenting the yearly budget to the school board.
- Attends all federal and state program training conferences as needed.
- Keeps abreast of the most current research, trends, and developments in the field of education and disseminates this information to appropriate district personnel.
- Coordinates, plans, and executes community activities with the CBPS Book Van.
- Collaborates with the Director of Special Education to complete the annual SPED plan.
- Maintains confidentiality and unquestionable integrity.
- Performs other duties as assigned by the Division Superintendent.
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Requisite Knowledge, Skills, and Abilities
- Strong leadership qualities and personal characteristics necessary to work effectively with students, teachers, administrators, and parents.
- Detail-oriented approach to work, and ability to multitask.
- Ability to communicate school system policies and programs to the general public, media, and government officials.
- Ability to communicate skillfully, both orally and in writing, including preparing complex reports, making formal oral presentations, and participating fluently in meetings.
- Ability to serve as a role model, and recognize that they are in a position of public trust and are held to a high standard of personal and professional conduct.
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Education or Equivalency Requirements:
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Minimum/Preferred
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Education Level
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Description:
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Minimum
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Bachelor’s Degree
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PK-12
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Preferred
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Master’s Degree
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Administration PK-12
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Certification/Licenses
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Description:
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State
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Possession of or eligibility for a Virginia Postgraduate Professional License
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Work Experience:
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Equivalent to or at least:
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Type:
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Area or Field
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3 years
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Specific
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3 year’s teaching experience in a Title 1 school working with English Learners
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2 years
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Specific
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Grant writing/management or coordinating after school programs
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Physical Requirements:
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Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to: a personal computer, calculator, copier, and fax machine. Some climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions. Some heavy work requiring the exertion of 50 pounds of force occasionally to move objects may be required.
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Colonial Beach Public Schools assures equal employment opportunities and equal education opportunities for employees and students as required by federal and state orders and laws. Reasonable accommodations may be made to enable individuals with disabilities to perform essential tasks.
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