Philanthropy Assistant

Anticipated Start Date: As soon as possible
Term of Employment: Full-time
Base of Designation: Brattleboro, Vermont

Please note: This role requires regular attendance at our Brattleboro, Vermont office. Only candidates able to consistently commute will be considered.

Job Summary

World Learning seeks a Philanthropy Assistant to support World Learning's individual, foundation, and corporate fundraising goals. The Philanthropy Assistant is a full-time position primarily responsible for data management and gift entry, including recording all gifts (pledges, grants, stock transactions, etc.), database maintenance and integrity, managing stewardship processes, and performing administrative duties and routine office support within the Philanthropy Office. Working in a team environment, the Philanthropy Assistant will support the Philanthropy team and its fundraising goals by ensuring gift management is managed in a standardized manner.

Instructions to Applicants:
To ensure consideration, please apply by May 10, 2025, and upload a resume and contact information for three (3) professional references. Posting will remain open until the position is filled.

RESPONSIBILITIES

• Receive, record, allocate and process gifts and pledges received
• Coordinate the processing and distribution of all acknowledgements, donor letters, standard gift receipts and pledge reminders, with special attention to major donors
• Mange routine data entry and data management and conduct any data entry related tasks
• Build and manage fundraising and donor reports in Salesforce
• Provide support with Philanthropy email platform, Salesforce Marketing Cloud
• Update data between online and offline databases
• Track and manage automated giving program
• Process bank deposits and wire transfers, as needed
• Respond to donor inquiries through email and phone call
• Respond to all matching gift requests and complete processing of matching gift forms
• Maintain gift and data entry procedure manual
• Assist members of the Philanthropy team with mailings, phonathons, special events, and routine office support, filing and mailings
• Provide general administrative support for the department, as needed
• Enter and maintain data in the organization's main information system
• Work with the Philanthropy Team to always ensure data integrity and quality
• Manage Philanthropy payment requests and invoices
• Other administrative duties as assigned
  
  

REQUIREMENTS

Required Experience:

• 2-3 years relevant office experience
• Applicants must be authorized to work in the location where this position is offered

Required Skills:

• Intermediate level proficiency with Microsoft excel, word, and outlook
• Experience with mail merging into Microsoft word
• Experience with data entry using database records management systems
• High level of typing accuracy
• Experience with Datatel, Salesforce, Blackbaud, or other CRMs
• Knowledge of general accounting practices

Required Behaviors/Competencies:

• Excellent organizational skills, attention to detail and communication skills
• Ability to handle confidential information appropriately
• Able to work under pressure and meet deadlines
• Ability to work independently with minimal supervision and as a member of a team

Benefits

World Learning provides a comprehensive and competitive benefits package that includes: medical, dental, vision, FSA/HRA, Life/AD&D, Short Term/Long Term Disability, EAP, Parking and Transit, 403 (b) retirement plan for full-time and eligibile part-time employees.

The World Learning Inc. Family

For more than 90 years, World Learning Inc. is a thriving global organization made up of The Experiment in International Living, the nation's most experienced provider of international education through exchanges for high school students; School for International Training, offering accredited undergraduate study abroad programs through SIT Study Abroad and internationally focused master's degrees through SIT Graduate Institute; and World Learning, a global development and exchange nonprofit organization.

World Learning | worldlearning.org

World Learning has worked to create a more sustainable, peaceful, and just world. World Learning's education, development, and exchange programs help people find their voices, connect with their communities, strengthen the institutions that form the backbone of a democratic society, and build relationships across cultures. With World Learning's support, these emerging leaders tackle critical global issues like poverty, conflict, and inequality.

The Experiment in International Living | experiment.org

The Experiment in International Living is the nation's most experienced provider of international education through exchanges for high school students. For more than 90 years, The Experiment has empowered young people to step off the beaten path, experience the world as a classroom, immerse themselves fully in another culture, and build the knowledge and skills needed to confront critical global issues.

SIT | sit.edu

School for International Training (SIT) was founded in the early 1960s as a training center for the first Peace Corps volunteers. For nearly 60 years, SIT has prepared students to be effective changemakers and global citizens through experiential education focused on the world's most critical global issues. SIT Study Abroad offers accredited summer and semester undergraduate programs in Africa, Asia and the Pacific, Europe, Latin America, and the Middle East, as well as comparative programs on multiple continents. SIT Graduate Institute offers global and hybrid certificates, master's, and doctoral degrees.