Senior Staff Accountant (Nonprofit)

Position Title: Senior Staff Accountant
Location: 11821 East Freeway, Suite 500, Houston, TX 77029
Employment Type: Full-Time, Salary, Exempt
Work Mode: In-Person
Reports To: Director of Finance 
Salary Ranger: $65,000 - $75,000, annually

ABOUT EHCEC

EHCEC is the regional development anchor for East Harris County.
We operate with the speed of a start-up, the discipline of a high-performance organization, and the responsibility of a backbone institution.

We do not run disconnected programs.
We steward public and private funding.
We protect trust.
We build systems that work.

Financial integrity is mission-critical to our role as a backbone organization.

WHY THIS JOB MATTERS

EHCEC manages multiple programs and grants that require precise financial tracking, timely invoicing, and rigorous documentation.

Without disciplined accounting execution:

• Grant revenue is delayed or lost
• Compliance risk increases
• Audits become disruptive
• Leadership decisions lack reliable data

The Senior Staff Accountant ensures EHCEC’s financial records are accurate, compliant, and audit-ready so leadership can operate with confidence and funders can trust our stewardship.

This role protects EHCEC’s funding, credibility, and long-term sustainability.

WHAT YOU’LL BE RESPONSIBLE FOR

1. Program & Grant Invoicing (Revenue Protection)

• Submit 100% of program and grant invoices on time each month
• Maintain <1% error rate across all submitted invoices
• Ensure zero invoices rejected due to documentation issues
• Track 100% of active grant spending against approved budgets
• Record 100% of grant revenue and program invoices accurately in QuickBooks

2. Clean General Ledger & Reconciliations (Financial Integrity)

• Complete 100% of bank and credit card reconciliations by monthly close
• Reconcile payroll to the general ledger with zero unexplained variances
• Record depreciation and amortization monthly with accurate schedules
• Maintain accurate schedules for 100% of balance sheet accounts
• Keep accounting records audit-ready at all times

3. Financial Operations & Controls (Discipline & Reliability)

• Collect and verify 100% of employee timesheets each month
• Review and validate 100% of staff and expense allocations monthly
• Produce ad hoc financial and grant reports within agreed timelines
• Follow and reinforce internal control procedures with no compliance lapses

4. Audit & Compliance Readiness (Risk Management)

• Maintain organized, audit-ready documentation for all assigned accounts and grants
• Support annual audits and funder monitoring visits with timely, complete responses
• Contribute to zero material audit findings within assigned scope
• Escalate compliance risks immediately upon identification

WHO THIS JOB IS FOR

✅ Someone who values structure, accuracy, and consistency

✅ A detail-oriented accountant who enjoys reconciliations

✅ A reliable executor who meets deadlines without drama

✅ A professional comfortable working behind the scenes

✅ Someone who takes pride in clean books and organized records

WHO THIS JOB IS NOT FOR

🚫 Someone seeking remote or highly flexible work

🚫 Anyone who dislikes routine, detail, or repetition

🚫 A strategic finance leader looking to design systems

🚫 Someone who needs constant supervision

🚫 Anyone uncomfortable enforcing documentation standards

WHAT YOU BRING

• Bachelor’s degree in Accounting or Finance
• 3–5 years of accounting experience (nonprofit or grant-funded preferred)
• Strong general ledger and reconciliation experience
• Proficiency with QuickBooks or similar accounting software
• High attention to detail and documentation standards

WHAT SUCCESS LOOKS LIKE (30 / 60 / 90 DAYS)

First 30 Days

• Learn EHCEC’s chart of accounts, grants, and invoicing processes
• Shadow monthly invoicing and reconciliation cycles
• Complete at least one full invoicing cycle with supervision
• Produce reconciliations with review

First 60 Days

• Independently prepare and submit all program and grant invoices
• Independently complete bank and payroll reconciliations
• Maintain organized, audit-ready documentation
• Produce ad hoc reports with minimal guidance

First 90 Days

• Fully own grant tracking and documentation
• Identify at least two process improvements
• Support audit prep or monitoring requests
• Be trusted as the primary executor of accounting operations

What We Offer

We know that great work comes from happy, supported employees. That’s why we offer:

• Competitive Salary – We recognize and reward talent.
• Comprehensive Benefits – 100% employer-sponsored medical, dental, and vision coverage.
• Generous PTO – 30 days plus 6 health and wellness days of paid time off annually.
• 401(k) Match – We match dollar-for-dollar up to 5%.
• Employee Assistance Program (EAP) – Confidential support for mental health, financial counseling, and personal wellness.
• Employee Snack Bar – Complimentary snacks and refreshments to keep you energized throughout the day.
• Career Advancement Opportunities – Ongoing professional development, mentorship, and leadership training to support your growth.
• True Team Atmosphere – A culture built on collaboration, inclusivity, and shared success.
• Team Culture – Annual retreats, quarterly team-building events, and a commitment to work-life balance.

Physical Conditions:

The staff person must be able to attend meetings on nights and weekends as needed. EHCEC is a collaborative work setting. Employees pitch in to help each other with responsibilities as needed. Team members will be expected to contribute to teamwork and a sense of collaboration.

Disclaimer:

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the employer.

EHCEC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.