Job Summary

Are you passionate about making a difference in the world? Do you thrive in a fast-paced environment where your strategic thinking and relationship-building skills can drive impactful change? We're seeking a dynamic and results-oriented Manager of Grants & Foundations to join our team! The Manager of Grants & Foundations plays a key role in generating vital financial support for the organization. You’ll research funding opportunities, build strong partnerships with foundations, write high-quality proposals and steward funders with care and clarity. From prospecting to reporting, you’ll manage the full lifecycle of grants and help fuel programs that directly support communities across Oklahoma.

A Day in the Life

Annual Planning and Strategy:

• Develop an annual plan that includes identifying, qualifying, cultivating, soliciting and stewarding activities for approximately 120 foundations.
• Place special emphasis on reporting and submission deadlines.

Research and Funding Identification:

• Identify and research new funding opportunities for the Regional Food Bank of Oklahoma.
• Use the internet with prospect researcher, relationships with existing funders and information obtained from Regional Food Bank staff and volunteers.

Grant Writing and Management:

• Write and serve as the primary grant writer for all grants and proposals produced by the Regional Food Bank.
• Manage grant processes from identification, solicitation and reporting.

Foundation Relations:

• Serve as the primary contact for all grant and foundation related questions, except for a small group of foundations that work with the CEO and Chief Advancement Officer.
• Cultivate personal relationships with foundation program officers, Regional Food Bank staff, volunteers, community heads and others as appropriate to solicit and submit funding requests to foundations.

Grant Application and Submission:

• Submit grant requests to foundations through various methods, including letters requesting financial support, letters of inquiry, full grant proposals and formal presentations.
• Provide funding request information for funding applications and reports in formats consistent with the Regional Food Bank’s policies.

Foundation Outreach and Engagement:

• Conduct tours and run presentations for foundations, granting organizations and other community groups.
• Coordinate foundation site visits to the Regional Food Bank, and when appropriate, include other team members.
• Steward new and existing foundation donors through required grant reporting, in-person meetings and supplemental stewardship reports.

Financial Management:

• Work with Regional Food Bank accounting, database and program staff to ensure that all foundation and grant gifts are credited in the Regional Food Bank’s accounting systems and used according to donor guidelines.

Special Events and Publicity:

• Work with others to recognize donors as needed.
• Obtain publicity as necessary for gifts by working with the Regional Food Bank’s marketing and communications team.

Data Management and Follow-Up:

• Maintain current foundation and grant information in the Regional Food Bank’s database.
• This includes key foundation contacts, proposal details, foundation summaries and upcoming deadlines.
• Track the status of requests for funding and follow up when necessary.
   

Required Qualifications

How you have spent your time:

• Earning a bachelor’s degree or gaining at least four years of relevant experience in the field or equivalent combination of education, training and experience.
• Working for at least 1 year in non-profit fundraising or revenue generation marketing.

Other Requirements:

• Proficiency in common office applications, spreadsheets and database software (e.g., Microsoft Office, CRM systems).
• Ability to manage multiple deadlines with proven attention to detail and accuracy.
• Demonstrated ability to handle confidential financial and donor-related information with discretion.
• Valid driver’s license with a driving record that meets organizational standards.
• Commitment to advancing the mission of ending hunger.
• Ability to learn and adapt to new technologies.
• Ability to complete a background check, motor vehicle record review, drug screening and physical assessment as required for the role.

Safety Sensitive Designation

This position is classified as Safety Sensitive under Oklahoma law. Employees in safety sensitive roles perform duties where even a momentary lapse in concentration could result in injury to themselves, others or cause environmental harm. The Regional Food Bank of Oklahoma is not permitted to hire applicants who hold a medical marijuana card for safety sensitive positions, in compliance with state law

Preferred Qualifications

How you have spent your time:

• Writing, researching and managing grants.

Physical & Environmental Expectations

• Primarily works at a desk using a computer in an office or home‑office setting.
• Moves throughout the office as needed for meetings or collaboration.
• Occasionally lifts or carries items up to 10 pounds (such as materials for presentations or events).
• Communicates clearly in person and through phone, email, and video calls.
• Travels locally for meetings, site visits, or foundation engagements.
• Works in a typical office environment with stable temperatures and minimal noise.
• May occasionally adjust schedule to meet deadlines or support donor‑focused activities.
• Reasonable accommodation is available.

We'll Take Care of You

The Regional Food Bank offers a combination of competitive benefit plans and work-life assistance:

• We provide 100% paid Medical, Short-Term Disability and Basic Life and AD&D insurance for employees. Basic Life and AD&D coverage is also provided for eligible dependents.
• Dental and Vision benefits.
• Long-term disability
• Supplemental life insurance
• 401(K) retirement plan
• Paid parental leave
• Flexible spending accounts
• Holiday savings program
• Paid time off (based on years of service) and 11 paid holidays plus three floating holidays.
• Wellness events

Benefits will vary depending on the type of position and are subject to change at the discretion of the Regional Food Bank.

EEO & Accommodation Statement

Diversity creates a healthier atmosphere: Regional Food Bank of Oklahoma is an Equal Employment Opportunity / Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information or any other characteristic protected by law. Consistent with the Americans with Disabilities Act (ADA) and applicable state laws, it is the policy of the Regional Food Bank of Oklahoma to provide reasonable accommodation for qualified individuals with disabilities throughout the application process and employment. If reasonable accommodation is needed, please contact Human Resources at hr@rfbo.org.